Last Updated: Nov. 16, 2009
At the Greenhouse Gas Management Institute (the Institute), we want you to know how your personal information is collected, used, and disclosed. We follow eleven (11) best-practice principles regarding the protection of Personal Information, which we consider to be any information that can be used to identify or contact you as a specific individual.

For the purposes of the privacy policy, there are the people that use the marketing website and there are the registered members:

Marketing website users: People who use this marketing website are using it to learn more about the Institute, our products and services, and for registering for our membership program or our online courses or certificate programs. Personal Information is collected for verification and payment purposes.

Registered Members: Individuals or organizations that have subscribed to the Institute membership program and are using the service to further their education in the field of greenhouse gas management. Registered members are able to take fee-based courses at the Institute. Personal information is recorded and shared amongst other Institute members.

The Eleven Privacy Principles

1. Accountability

We recognize responsibility for all personal information under our control. We have designated a Privacy Officer responsible for the creation, implementation, and adherence to our privacy policies and procedures. The Institute registered members are required to agree to the terms of this privacy policy when they sign up to our service.

2. Identifying Purposes

The Institute will identify the purposes for which personal information is collected at, or before, the time the information is collected.

3. Consent

We must have your consent for the collection, use, or disclosure of your personal information.

Note: We consider that all registered members implicitly consent to have their personal information shared with other registered members. This information will be used in a manner consistent with common practices, and may be provided to third-party organizations in support of these practices. Unless explicitly agreed to, the information will not be used for other purposes.We recognize your right to control how your personal information is handled and will always obtain your consent in a clear and forthright manner.

4. Limiting Collection

The collection of personal information shall be limited to what is required for the purposes we have identified to you. We will not indiscriminately collect information that is not required.

5. Limiting Use, Disclosure and Retention

We will only use or disclose your personal information with your consent (or as required by law) for the purposes for which it was collected. The Institute will only keep your information as long as is needed for its originally identified purposes. We will not otherwise sell, barter, trade, rent or disclose your information.

6. Accuracy

We will keep your personal information accurate, complete, and up-to-date as necessary for the purposes for which it was collected.

For registered members, we provide the opportunity to update or correct personal information by logging in to your member account.

7. Safeguards / Security of Information

We will protect your personal information by security safeguards appropriate to the sensitivity of information. The Institute takes reasonable measures to ensure that all personal information under its care is protected against loss, unauthorized access or disclosure.

8. Openness

We will ensure that our policies and procedures regarding your personal information are simple, clear, kept current, and are available upon request.

9. Individual Access and Correction

Upon request, we will verify the existence, use, and disclosure of your personal information. You are entitled to question the accuracy and completeness of the information and have it amended as appropriate.

10. Children’s Privacy Protection

The Institute understands the importance of protecting children’s privacy, especially in an online environment. The site is not designed for or directed at children under 13 years of age, and the Institute will not intentionally collect or maintain personal information about anyone under the age of 13.

11. Challenging Compliance

You have the right to question the Privacy Officer about our compliance with the above principles. We will make every effort to respond openly to inquiries or complaints regarding our management, collection and disclosure of your personal information. We will ensure that every complaint is investigated and responded to in a timely manner.

What Information is Typically Collected?

The Institute provides our users and members with knowledge and information about the field of greenhouse gas management. The data collected is for the purposes of subscribing to services provided by the Institute. In some cases, the information collected includes personal information.

Personal information is typically contact information required to register for the service (which includes payment information) or for newsletter delivery.

How Your Information is Collected and Used

Information collected is always voluntary, and therefore you always have a choice as to whether or not to provide the requested information.

Sharing Information

The Institute aggregates the information it collects from member registrations, member surveys, etc. and uses that aggregated information, which may include sharing such aggregated information with its affiliates, customers, suppliers, and partners. Because the information is aggregated, the data provided in these instances is anonymous and is not personally identifiable to you.

For clients requesting specialized services, it may be necessary to provide personal information to affiliates, suppliers, or marketing partners to provide those services. In this event, these organizations would only be provided the information necessary to perform the services requested by the client.

Linked Sites

The Institute website may contain links to other sites including content from other sites that is occasionally framed within the ghginstitute.org website. Please note that the privacy policies at these other sites may be different from this one. We have no responsibility, liability or control over those other websites. You should review the privacy policy of any site linked to or framed within our site prior to providing any information on or to that site.

Consent to Changes of Privacy Policy

By using the site, you consent to the collection, use, and storage of your information by us in the manner described in this Privacy Policy and elsewhere on the site. We reserve the right to make changes to this Privacy Policy from time to time to accommodate changes in services, technology and legal requirements. You will be alerted to any such changes by examining the effective date at the top of this Privacy Policy.

Contacting the Institute’s Privacy Officer

All inquiries or complaints regarding privacy should be directed to the privacy officer by email or mail at one of the addresses below. All inquiries will be responded to within thirty (30) days from the date at which the Institute privacy officer receives the inquiry.

Email

info@ghginstitute.org and reference Privacy Officer.

Mail

Greenhouse Gas Management Institute
c/o Privacy Officer
9215 View Avenue NW
Seattle, WA
USA 98117